CHATHAM CENTRAL SCHOOL DISTRICT
CHATHAM, NEW YORK 12037
NOTICE OF ANNUAL MEETING & ELECTION
NOTICE IS HEREBY GIVEN that the Annual Budget Hearing of the School District will be held by the Board of Education on May 5, 2020 at 6:00 p.m. at the Chatham High School, Chatham, New York, at which Hearing, the proposed 2020-2021 School District budget will be presented to the voters of the District
NOTICE IS ALSO HEREBY GIVEN that the Annual Meeting and Election of the Chatham Central School District, Chatham, Columbia County, New York, will be held at the Mary E. Dardess Elementary School gymnasium, Chatham, New York in said District on Tuesday, May 19, 2020 between the hours of 9:00 a.m. and 9:00 p.m., at which time, the election of members of the Board of Education and the vote upon the appropriation of the necessary funds to meet the estimated expenditures of the School District for the 2020-2021 school year, and the vote upon any and all Propositions involving the expenditure of money or authorizing the levy of taxes will take place.
AND FURTHER NOTICE IS HEREBY GIVEN, that the election and budget vote shall be by machine or absentee ballot. The hours during which the polls shall be kept open shall be from 9:00 am. to 9:00 p.m. prevailing time or for as long thereafter as necessary to enable qualified voters who are in the polling place at 9:00 p.m. to cast their ballots.
A copy of the statement of the amount of money which will be required for the ensuing year for school purposes may be obtained by any resident of the District during the fourteen (14) days immediately preceding the aforesaid Annual Meeting and Election (other than a Saturday, Sunday or Holiday) at which the budget vote will occur. District residents may obtain this information at the office of the District Clerk at the Mary E. Dardess Elementary School, Chatham, New York, between the hours of 9:00 a.m. and 3:00 p.m., or at any of the following school houses in said District: Chatham High School, Chatham Middle School, and during normal business hours at the Public Library.
AND NOTICE IS ALSO GIVEN that Petitions nominating candidates for the office of Member of the Board of Education are available between the hours of 8:00 a.m. and 3:30 p.m. in the Office of the District Clerk at the Mary E. Dardess Elementary School, Chatham, New York. Petitions must be filed not later than 5:00 p.m. Monday, April 20, 2020 in the Office of the District Clerk at the Mary E. Dardess Elementary School, Chatham, New York. Each nominating Petition must be directed to the Clerk of the District, shall be signed by at least twenty-five (25) qualified voters of the District, and shall state the name and the residence of the candidate and each signer.
The following seats are to be filled on the Board of Education:
Expiring term of RACHEL GALVIN (current incumbent) 3-YEAR TERM
Expiring term of MATTHEW FISCH (current incumbent) 3-YEAR TERM
Expiring term of PATRICIA WILSON (current incumbent) 3-YEAR TERM
The three candidates receiving the highest number of votes will fill the three 3-year terms.
PLEASE TAKE FURTHER NOTICE that pursuant to a Proposition heretofore approved by the voters of the District, personal registration will be required in order to vote at the Annual District Meeting and Election. The Board of Registration of said School District shall meet on the following days during the hours indicated, for the purpose of preparing a register of voters:
On Wednesday, April 22, 2020 between the hours of 3:00 p.m. and 7:00 p.m. in the Mary E. Dardess Elementary School lobby
On Wednesday, May 13, 2020 between the hours of 9:00 p.m. and 1:00 p.m. in the Mary E. Dardess Elementary School lobby
PLEASE TAKE FURTHER NOTICE that any person shall be entitled to have his or her name placed upon the register of qualified voters of said District, providing that at any of the meetings of the Board of Registration set forth above, he or she is known or proves to the satisfaction of such Board of Registration to be then or thereafter entitled to vote at the school meeting for which said register is prepared; registration of qualified voters of said School District will also include the names of all persons who shall have previously voted in any annual or special meeting or any election held or conducted during 2016, 2017, 2018, and 2019, the register so prepared will be filed in the Office of the Clerk of the said District and will be open for inspection by any resident of the District between the hours of 9:00 a.m. and 3:00 p.m. Monday through Friday and by appointment from 9:00 a.m. to 12:00 noon Saturday on each of the five days prior to and the day of the said meeting, except Sunday.
PLEASE TAKE FURTHER NOTICE that only those qualified voters whose names appear on the School District Register List specified above, or those persons who are otherwise qualified to vote and who are registered under the provisions of Article 15 of the Election Law for general election purposes and whose names appear on the registration lists delivered to the School District by the Columbia County Board of Elections as required by Chapter 629 of the Laws of 1975, will be entitled to vote at the said District meeting.
NOTICE IS HEREBY GIVEN that applications for absentee ballots may be applied for at the Office of the School District Clerk. Applications for absentee ballots can be requested no earlier than April 19, 2020 and must be received by the School District Clerk by or prior to 4:00 p.m., (EDST) on May 12, 2020 if the ballot is to be mailed to the voter; or prior to 4:00 p.m. (EDST), May 18, 2020 if the ballot is to be delivered personally to the voter. A list of all persons to whom absentee ballots shall have been issued will be available for inspection on each day prior to the day of the election (except Saturday and Sunday) and on the day of the election in the Office of the School District Clerk. Any qualified voter may challenge the acceptance of the absentee voter’s ballot of any person on such list, by making his challenge and the reasons therefor known to the Inspector of Election before the close of the polls.
The Education Law also makes special provisions for absentee voting for “military” voters of the District. Specifically, the law provides a unique procedure for “military ballots” in school district votes. Whereas absentee ballot applications and absentee ballots must be received by the voter by mail, a military voter may elect to receive his/her absentee ballot application and absentee ballot by mail, email or facsimile. The military voter must, however, return his/her original military ballot application and military ballot by mail or in person. The Clerk of the Board shall transmit the military voter’s military ballot in accord with the military voter’s preferred method of transmission not later than 25 days before the vote. The Clerk of the Board must then receive the military voter’s military ballot by mail or in person not later than 5:00 p.m. on the day of the vote.
AND NOTICE IS ALSO GIVEN that pursuant to a resolution duly adopted by the Board of Education, the proposition set forth below shall be submitted to the voters of the District at the said Annual Meeting:
PROPOSITION II: REDUCE NUMBER OF BOARD MEMBERS
Shall the number of members of the Chatham Central School District Board of Education be decreased from a nine (9) to seven (7), starting with 2021-22 school year, in accordance with the following schedule:
2021-22 – one member to be elected for a three year term
2022-23 – three members to be elected, two for three year terms and one for a two year term
2023-24 – three members to be elected for three year terms
2024-25 – two members to be elected for three year terms
2025-26 – two members to be elected for three year terms
AND FURTHER NOTICE IS HEREBY GIVEN, that pursuant to a rule adopted by the Board of Education in accordance with §2035 and 2008 of the Education law, any referenda or propositions to amend the budget, or otherwise to be submitted for voting at said election, must be filed with the Board of Education at the District Office, 50 Woodbridge Ave, Chatham NY, on or before April 20, 2020, at 5:00 PM prevailing time; must be typed or printed in the English language; must be directed to the Clerk of the School District; must be signed by at least twenty-five (25) qualified voters of the District; and must state the name and residence of each signer. However, the School board will not entertain any petition to place before the power of the voters to determine, or any proposition which fails to include a specific appropriation where the expenditures of monies is required by the proposition.
CHATHAM CENTRAL SCHOOL DISTRICT