NOTICE OF ANNUAL MEETING & ELECTION

CHATHAM CENTRAL SCHOOL DISTRICT

CHATHAM, NEW YORK 12037

NOTICE OF ANNUAL MEETING & ELECTION

NOTICE IS HEREBY GIVEN that the Annual Meeting and Election of the Chatham Central School District, Chatham, Columbia County, New York, will be held at the Mary E. Dardess Elementary School gymnasium, Chatham, New York in said District on Tuesday, May 21, 2019 between the hours of 9:00 a.m. and 9:00 p.m., at which time, the election of members of the Board of Education and the vote upon the appropriation of the necessary funds to meet the estimated expenditures of the School District for the 2019-2020 school year, and the vote upon any and all Propositions involving the expenditure of money or authorizing the levy of taxes will take place.

AND NOTICE IS ALSO GIVEN  that the Annual Budget Hearing of the School District will be held by the Board of Education on May 14, 2019 at  6:00  p.m. at the Chatham High School, Chatham, New York, at which Hearing, the proposed 2019-2020 School District budget will be presented to the voters of the District.  A copy of the statement of the amount of money which will be required for the ensuing year for school purposes may be obtained by any resident of the District during the fourteen (14) days immediately preceding the aforesaid Annual Meeting and Election (other than a Saturday, Sunday or Holiday) at which the budget vote will occur. District residents may obtain this information at the office of the District Clerk at the Mary E. Dardess Elementary School, Chatham, New York, between the hours of 9:00 a.m. and 3:00 p.m., or at any of the following school houses in said District:   Chatham High School, Chatham Middle School, and during normal business hours at the Public Library.

AND NOTICE IS ALSO GIVEN that Petitions nominating candidates for the office of Member of the Board of Education are available between the hours of  8:00 a.m. and 3:30 p.m. in the Office of the District Clerk at the Mary E. Dardess Elementary School, Chatham, New York.  Petitions must be filed not later than 5:00 p.m. Monday, April 22, 2019 in the Office of the District Clerk at the Mary E. Dardess Elementary School, Chatham, New York.  Each nominating Petition must be directed to the Clerk of the District, shall be signed by at least twenty-five (25) qualified voters of the District, and shall state the name and the residence of the candidate and each signer.

The following seats are to be filled on the Board of Education:

Expiring term of CRAIG SIMMONS (current incumbent)  3-YEAR TERM

Expiring term of MURIEL FAXON (current incumbent)  3-YEAR TERM

Expiring term of MELONY SPOCK (Graham Button-current incumbent) 3-YEAR TERM

Unexpired term of DAVID O’CONNOR (  Carol Wilber-current incumbent) 2-YEAR TERM

Unexpired term of WINNIE LEGERE (Matthew Fisch-current incumbent) 1-YEAR TERM

The three candidates receiving the highest number of votes will fill the three 3-year terms. The next highest number of votes will fill the one 2-year term and the next highest number of votes will fill the one 1-year term. The 2-year term and 1-year term will begin May 22, 2019.             

PLEASE TAKE FURTHER NOTICE that pursuant to a Proposition heretofore approved by the voters of the District, personal registration will be required in order to vote at the Annual District Meeting and Election. The Board of Registration of said School District shall meet on the following days during the hours indicated, for the purpose of preparing a register of voters:

On Wednesday, April 24, 2019 between the hours of 2:00 p.m. and 6:00 p.m. in the Mary E. Dardess Elementary School lobby

On Tuesday, May 14, 2019 between the hours of 3:00 p.m. and 7:00 p.m. in the Mary E. Dardess Elementary School lobby

PLEASE TAKE FURTHER NOTICE that any person shall be entitled to have his or her name placed upon the register of qualified voters of said District, providing that at any of the meetings of the Board of Registration set forth above, he or she is known or proves to the satisfaction of such Board of Registration to be then or thereafter entitled to vote at the school meeting for which said register is prepared; registration of qualified voters of said School District will also include the names of all persons who shall have previously voted in any annual or special meeting or any election held or conducted during 2015, 2016, 2017, and 2018, the register so prepared will be filed in the Office of the Clerk of the said District and will be open for inspection by any resident of the District between the hours of 9:00 a.m. and 3:00 p.m. Monday through Friday and by appointment from 9:00 a.m. to 12:00 noon Saturday on each of the five days prior to and the day of the said meeting, except Sunday.

PLEASE TAKE FURTHER NOTICE that only those qualified voters whose names appear on the School District Register List specified above, or those persons who are otherwise qualified to vote and who are registered under the provisions of Article 15 of the Election Law for general election purposes and whose names appear on the registration lists delivered to the School District by the Columbia County Board of Elections as required by Chapter 629 of the Laws of 1975, will be entitled to vote at the said District meeting.

NOTICE IS HEREBY GIVEN that applications for absentee ballots may be applied for at the Office of the School District Clerk.  Applications for absentee ballots must be received by the School District Clerk by or prior to 4:00 p.m., (EDST) on May 14, 2019 if the ballot is to be mailed to the voter; or prior to 4:00 p.m. (EDST), May 20, 2019 if the ballot is to be delivered personally to the voter.  A list of all persons to whom absentee ballots shall have been issued will be available for inspection in the Office of the School District Clerk on each of the five (5) days prior to the day of the election (except Saturday and Sunday), and such list shall also be posted at the voting place during the election, and any qualified voter may challenge the acceptance of the absentee voter’s ballot of any person on such list, by making his challenge and the reasons therefor known to the Inspector of Election before the close of the polls.

AND NOTICE IS ALSO GIVEN that pursuant to a resolution duly adopted by the Board of Education, the propositions set forth below shall be submitted to the voters of the District at the said Annual Meeting:

Proposition II Student Representative on Chatham Central School Board of Education

PROPOSITION II: STUDENT REPRESENTATIVE

Shall a student be allowed to serve as an “Ex Officio” non-voting member on the Chatham Central School District’s Board of Education, pursuant to the provisions of Section 1702(3-a) of the Education Law?

 AND NOTICE IS ALSO GIVEN that pursuant to a resolution duly adopted by the Board of Education, an optical scanning voting machine will be used for the election and voting to take place on May 21, 2019.  The following rules for the manner of submitting questions or propositions for the purpose of preparing ballots for the voting machines will apply:

  • The rules hereunder are adopted pursuant to Section 2035, Subdivision 2, of the Education Law.
  • Questions or propositions to be submitted to the voters on the voting machines shall be presented by Petition, which Petition shall be filed with the Board of Education no later than thirty days before the Annual District Meeting.
  • Each Petition shall be directed to the Clerk of the School District and shall be signed by at least twenty-five qualified voters of the District.
  • An abstract of such question or proposition shall be prepared by the School District’s Attorney, concisely stating the purpose and effect thereof which abstract shall be placed upon the voting machine.
  • These rules do not apply to questions or propositions required by law to be stated in the published or posted notice of the Annual Meeting, and further, do not apply to questions or propositions which the Board of Education has authority by law to present at an Annual Meeting without specifying in the notice thereof.
  • The Board of Education reserves the right to submit any questions or propositions without the necessity of having a Petition filed therefor.

Deborah Pottenburgh

DISTRICT CLERK

CHATHAM CENTRAL SCHOOL DISTRICT

 

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